Does Out of Office Automatic Replies Send Again for the Same Chain

Automatic Replies (OOF) with exceptions; Don't reply to everyone

I'd similar to enable the Automatic Replies (Out of Office Assistant) feature, but it really shouldn't send out an Automatic Respond to various addresses, like for instance mailing lists which I am a member of.

How can I prevent Automatic Repliees to reply to sure addresses?

You cannot directly set this level of exception for the Automatic Replies characteristic (also known as the Out of Function Banana or OOF) in Outlook simply at that place are a few methods available to however closely reach this.

For example, you can configure the Automatic Replies feature to merely answer to external people who are within your Contacts binder.

Y'all tin can also enable the Automatic Replies feature for internal users and only send external Automatic Replies to a select amount of contacts via an additional rule.

An alternative approach would be to completely emulate the Automated Replies feature past using a dominion so you tin can be fully in control of who gets your reply and who doesn't.

Notation: If yous are not using an Substitution account, yous can employ the guide "Out of Function Assistant / Automatic Replies / Vacation Responder" for alternative ways to set an Automatic Reply.

Internal and External Automatic Respond options

All currently supported versions of Outlook and Substitution have the option to configure the Automatic Reply characteristic to only reply to internal users or prepare different replies for internal and external users.

At that place is a built-in option to simply send the external answer to (external) people who are as well in your Contacts folder or to everyone who sends yous a message.

When y'all enable the automatic reply but for people in your Contacts folder, verify that your Contacts folder indeed doesn't contain whatsoever addresses of people you lot don't want to send an automatic answer to.

You can send Automatic Replies simply to Contacts outside your organization.

Internal Automatic Respond and a Reply Rule for additional addresses

There is besides an option to create rules which are merely executed when the Automatic Respond is turned on. This allows you to plow on the OOF just for internal users and configure an additional dominion to merely reply to specific external contacts with a template.

1. Open up the Automatic Replies dialog.
2. Set the option: Ship automatic replies.
3. Verify that the Automatic Reply for "Outside My Organization" is fix to Off.
4. Click on he Rules… push button in the bottom left of the Automatic Respond dialog.
5. Click on the button: Add Rule…
6. Click on the From… push and select all the (external) people that you want to ship a answer to.
7. Select the "Reply with" choice.
8. Click on the Template… button.
9. Compose the bulletin that you want to exist sent every bit a reply.
   • Don't forget the subject.
   • You can leave the "To" line empty.
10. Press Save & Shut when you lot take equanimous your bulletin.
11. Press OK to close all open dialogs.

You can create message rules which are only being executed when the Automated Reply feature is turned on.

The following now applies:

• People within your organization will receive your internal Automated Respond Message.
• People who y'all take specified in your rule will receive your message template every bit a reply.
• People exterior of your arrangement who are not specified in your dominion won't receive whatever Automatic Reply.

Note: Past secure default Exchange is configured not to allow auto replies, auto forrad and OOF messages to the Cyberspace. Your post administrator can enable information technology by using the steps described in Allow Automated Forwarding/Replying to the Net.

Sending all Automatic Replies via a Message Rule

To control all your Automated Replies via a message dominion, follow the steps below.

1. Open up the Rules Wizard;
   • Outlook 2007
     Tools-> Rules and Alerts…
   • Outlook 2010 / 2013 / 2022 / 2022 / Office 365
     File-> Manage Rules & Alerts
2. New Rule…
3. In the department "Start from a blank dominion" cull;
   Bank check messages when they go far
4. In the next screen you lot can select the weather condition.
   • Select "from people or distribution list" when y'all only want to ship the message to a limited amount of people.
   • If you desire to transport it to everyone and merely want to foreclose it from being sent to a limited amount of people, do not set any conditions at all.
5. Click Next to go to the Actions screen
6. Hither select: have server reply using a specific message
   1. In the bottom screen click "a specific message" to create a custom answer message.
   2. In the message screen that pops-up, type your field of study and message and so click Save & Close.
7. Click next to advance to the side by side screen to ready any exceptions.
   • It is advised to set up at least some exception conditions on the subject area with words such as answer, failed, undeliverable, etc…
     This way you tin prevent endless mail loops between 2 post servers to occur.
   • If you didn't gear up a condition in stride iv, and then select the the exception "from people or distribution list" to prevent the machine reply to be send out to those people.
8. Once yous've done that, click Next to give the rule a name such as "Custom OOF".
9. Click Cease and and then OK to close the open windows.

Now you tin can enable the rule when you are away and disable it over again when you are dorsum.

Extra tip: The rules wizard also allows y'all to ready a date bridge so it can automatically plough itself on and off.

Note: By secure default Exchange is configured non to permit automobile replies, auto forwards and OOF messages to the Net. Your mail service administrator tin enable it by using the steps described in Allow or foreclose Automatic Forwarding/Replying to the Internet.

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Source: https://www.msoutlook.info/question/automatic-reply-exceptions

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